For example, if you notice that during the last three projects, you ended up forwarding a particular form or letter to team members or move finished projects to a common folder, automate that task by creating an Outlook Express Quick Step that will allow you to do this in one click.
Create, share and use templates for tasks that turn out to be repetitive and standard for your company’s projects. Look for places where your team is unwittingly losing you money. Create a solution and implement it.
Section 10: Your Virtual Team
Step 9: Standardize
Step Nine: Standardizing and Streamlining
After each project is completed, part of your analysis should be to determine where you can streamline and automate your process even more.
Never change for the sake of change, however. Another good rule to observe is “if it ain’t broke, don’t fix it”.
For example, if your content is always due on the twenty-first of the month and you change it to the nineteenth, you’ve just opened up a door for confusion, complaints and chaos. That won’t necessarily happen – but do make sure that any changes you make are necessary and improve team morale and workflow.